"We take care of your contractual management needs, so you can focus on what you do best"
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How it works?
Below is a guide describing what will happen once you've signed up with us:
Step 1
Once we've set up the system for your company, an e-mail will be sent to the Super Administrator with login details and a step-by-step guide on how to use our system.
Step 2
Super Administrator uses HQ Control system to create projects and user accounts. User accounts can be created for anyone including employees, lawyers and contract risk consultants. The Super Administrator will also be in charge of managing the roles and access rights of users for different projects.
Step 3
Users added receive their login details. They log into the system and can perform certain actions based on their roles and access rights.
HQ Control has 3 different user roles:
i) Super Administrator - In addition to what an Administrator and Member can do, they will have the ability to manage projects and user accounts including the adding, removing and editing the settings of projects and user roles
ii) Administrator - ability to create folders, view, upload, edit and delete project files and folders
iii) Member - ability to view project files and folders
Recommended Workflow for HQ Control
With HQ Control's flexible file system, it is easy for various different parties both within and outside the company to keep track of and access system files based on their needs. They will be able to sort documents based on various parameters including document date, subject and corresponding parties.
The Master Folder feature enables users to easily create an archive of documents listed in a chronological manner which is very valuable for those involved in arbitration/litigation (including lawyers).
International Japanese Construction companies have a work system where all contract correspondences and documents are faxed/e-mailed to their headquarters in Japan to be screened through by the contract manager before further action by the respective departments. Western companies go one step further by appointing a contract/commercial manager for every contract above USD50 million.
Daily Monitoring
The purpose of the above process is to enable the contract/commercial manager to perform daily monitoring of contracts, putting in place an early warning system and address any potential fall out immediately by writing the appropriate letters or notices. HQ Control facilitates this process by making it easy for contract managers to access international contracts anytime, anywhere online. This reduces operation costs considerably as less manpower and less traveling is required.
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