"Effective Monitoring and Contractual Control of your Construction Contracts in terms of Extension of Time, Variations and Contract Claims"
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What is HQ Control?
HQ Control is a web-based Project Information Retrieval System (PIRS) designed to assist clients in the organisation of correspondence, contractual documentation and the like, permitting arrangement of everyday data and retrieval.
It is suited for document storage and analysis applications on live projects, and the collation and analysis of information for the purposes of assisting in the development and/or defence of claims and for dispute resolution proceedings generally.
It does this by having the unique feature of being able to create master folders by merging selected document folders in the system within seconds. Documents are sorted in chronological in the Master Folder, making them Arbitration/Litigation compliant. Those who have been involved in arbitration/litigation (especially lawyers) know how valuable it is for them to access the contract correspondence chronologically in a single Master Folder.
While developed with primary regard to the business areas of commercial management and dispute resolution, the structure and flexibility of HQ Control make it suitable for application in any business sector.
Benefits of HQ Control
The benefits of HQ Control include:
 Efficient document storage, management and control
Simultaneous system access by multiple users in different locations
Time and cost savings in document retrieval, printing and distribution
No requirement for investment in dedicated hardware or software
Elimination of risk of document loss
Reduced document storage requirements
Online Global Access
Key Features
Particular features of HQ Control include:
Simple data entry process - by way of an intuitively developed and presented input form
Entered data can be amended or supplemented (for example, by the addition of document and pictorial images or data files)
Straightforward multiple filtering of records
Application flexibility and arrangement to suit end-user requirements
HQ Control supports a variety of file formats including PDF, PPT, DOC, images and many more. Any file format can be uploaded and stored on the HQ Control system. However, once the file has been downloaded, users have to ensure they have the proper software installed to view these files on their own computers.
Special Key Feature
HQ Control’s key strength is its unique ability to prepare the documents to be Arbitration/Litigation compliant.
It has the capability of integrating the contents of the various folders created into a Master Folder or folders so that all correspondence, e-mails, hand written instructions and notes are all filed chronologically.
Those who have been involved in arbitration/litigation (especially lawyers) know how valuable it is for them to access the contract correspondence chronologically in a single Master Folder. It helps them to speedily and quickly “get to grip” with the Project and understand the history of the events as they unfold, in particular the action and reaction of the parties.
Not to mention the easier and faster preparation for the submission of documents required under the "discovery" stage of the arbitration/litigation during case management.
System Requirements
A computer with Internet connection and a web browser is all that is needed to operate HQ Control. Whilst a dial-up connection is adequate, faster connections such as broadband or cable are recommended for documents to be uploaded or viewed online.
A suitable scanner will also be required for the uploading of documents and images.
HQ Control Management
HQ Control carries out regular system maintenance and back-up functions, but clients are encouraged to carry out control system operation to suit their particular requirements.
We recommend that clients appoint a senior member of staff as Super Administrator, with responsibility for overseeing the operation of the system in accordance with their particular requirements and for allocation of usernames, passwords and project roles to relevant staff.
As an added safeguard, certain system actions, such as deletion of records, can be carried out only by Project Administrators assigned by the Super Administrator.
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